Daycare billing software for the night you used to chase Venmo
Updated 2026-08-25 · 7 min read
Pickup is over. Someone asks if they can Venmo you tomorrow. The invoice should already exist.
Tuition that arrives late is not a paperwork nuisance. It is payroll risk. Daycare billing software will not empty your head of money talk — but it can stop the Sunday night of reconstructing who paid in cash.
What billing should do in the app
A useful childcare billing system handles the record, not a wish list:
- Recurring invoices on your schedule (weekly, monthly, per-attendance)
- Credits and payment records so the balance is not a spreadsheet
- Subsidy and co-pay next to private-pay families
- Late fees you apply consistently, not only when you remember
- Year-end tax statements parents can download themselves
What it should not pretend to do
Autopay and card checkout only count when parents can actually pay from their phone. HappyGarden ships invoices, credits, subsidies, and tax info on Sprout ($49/mo, up to 12 children). Online card payouts via Stripe are still rolling out. We do not sell that as live.
If you want the number first, the pricing page is public: Seedling free up to 4, Sprout $49/mo up to 12, Bloom $149/mo up to 50, Grove contact us. Invoices are on Sprout. Card payouts get an honest sentence, not a hero claim.
Invoices tonight. Card payouts when they’re live.
Sprout includes invoices, credits, and payment records at $49/mo. Stripe autopay is still rolling out — we say so on the pricing page too.
Read the pricing page